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VR booking software for VR arcades & entertainment venues

Sell every headset. Never double-book one.

VR venues don't sell rooms or courts — they sell player spaces in timed sessions, across shared headsets, with a reset between every group. VenueGlide OS is VR booking software built for exactly that, for VR arcades, free-roam arenas and entertainment centres in Melbourne and across Australia.

Book a demoPlans from $299/month
Tonight's sessionsExample
  • 5:00 pmCombat ZoneFull
  • 5:30 pmSpace Explorer3 left
  • 6:00 pmEscape ProtocolFull
  • 6:30 pmSports Arena VR4 left
Why VR is different

VR booking is harder than court hire

01

Capacity is per headset, not per room

A 20-minute slot might hold five players across five stations. Sell it like a court and you either turn people away or overbook the arena.

02

Every experience has its own rules

One game takes up to five players for 30 minutes, another is a 20-minute family session. Player counts, durations and prices differ per experience.

03

Headsets need a reset between groups

Cleaning, charging and briefing take time. Without a buffer, the next group is standing at the door while the last one is still playing.

04

Groups, parties and walk-ins collide

Birthday parties, corporate groups and walk-in players all want the same peak slots, and minors need a guardian-signed waiver before they play.

How VenueGlide handles it

Built for timed, shared-capacity sessions

Shared capacity per session

Each session has a player limit. Bookings draw down the spaces left, so a slot sells to several small groups until it's full and then stops — no double-booked headsets.

Exclusive-use equipment

Stations, pods and arenas can be set as exclusive resources, so a private group booking blocks them for everyone else.

Setup and reset buffers

Add cleaning and reset time between sessions automatically, so the calendar never sells a slot your team can't turn around.

Experience previews in the booking

Each experience shows imagery, a short description, player count, duration and price, so customers pick the right game before they pay.

Per-player pricing and add-ons

Price per player or per session, with peak and off-peak rates and paid extras such as party food or extra time in the same checkout.

Waivers with guardian consent

Every player signs the waiver during booking, under-18s need a guardian's consent, and walk-ins sign by QR code at the counter.

Party and event enquiries

Birthday, school and corporate enquiries land in the same system as bookings, so the team can quote and confirm without a separate inbox.

Combo venues on one calendar

VR alongside cricket lanes, arcade games or escape rooms? Every activity shares one live calendar, one customer record and one set of reports.

The customer's booking

From game to headset in six steps

Players book on their phone in about two minutes. Your team sees the booking, the waivers and the payment the moment it lands.

  1. 1Choose an experience and see its preview, player limit and price
  2. 2Pick a session with live spaces left
  3. 3Add the number of players and any extras
  4. 4Every player signs the waiver (guardian consent for minors)
  5. 5Pay by card through Stripe
  6. 6Instant confirmation by email, ready for check-in
Experience previews

Customers see the game before they book

Multiplayer VR action

Combat Zone

Up to 5 players 20–30 min
Family VR adventure

Space Explorer

All ages 20 min
Co-op VR puzzle

Escape Protocol

Up to 4 players 30 min
Competitive mini-games

Sports Arena VR

Up to 5 players 20–30 min

Illustrative examples. Each venue's own games and experiences are set up and previewed on its VenueGlide booking page.

VR arcades

Station-based VR with short sessions, walk-ins and per-player pricing.

Free-roam VR arenas

Large-space multiplayer games sold to groups, with strict player limits per session.

Escape rooms & activity centres

Timed, group-based experiences that need reset time between bookings.

Multi-activity venues

VR alongside sport, arcade or party rooms — all on one calendar.

Live in Melbourne

CrickZilla runs VR on VenueGlide

CrickZilla, the indoor cricket and VR entertainment centre in Mickleham, books its VR sessions alongside cricket lanes, box cricket and coaching on one VenueGlide calendar.

Read the CrickZilla story
FAQs

VR booking software questions

VR booking software lets customers book virtual reality sessions online, with live availability per session or station, player limits, waivers and payment. VenueGlide OS does this for VR arcades, free-roam arenas and entertainment venues across Australia.

Each session has a player capacity, and stations or arenas can be set as exclusive resources. Bookings draw down the spaces left, so once a session is full it stops selling.

Yes. Each experience has its own duration, player limit, price and preview, and customers choose the experience before they pick a time.

Yes. Setup and reset buffers are added between bookings automatically, so the next group is never booked into a headset that hasn't been turned around.

Every player signs a waiver during booking, and under-18s need a guardian's consent. Walk-in players can sign by scanning a QR code at the counter.

Yes. Groups book a whole session or several stations, and party and corporate enquiries come into the same system as everyday bookings.

Yes. CrickZilla in Mickleham, Melbourne runs its VR sessions alongside indoor cricket lanes, box cricket and coaching on VenueGlide OS.

VenueGlide plans start from $299 per month for the Starter plan. VR venues that need POS, party bookings and smart-lock access usually book a demo for Professional plan pricing.

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See VenueGlide running a VR session board

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